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| Job Title: |
Warehouse Logistics Supervisor |
| No Of Positions: |
1 |
| Job Location: |
Lahore, Pakistan |
| Gender Restriction: |
No Restriction |
| Age Limit: |
N/A |
| Job Type: |
Permanent |
| Starting Salary: |
Not Mentioned |
| Minimum Education: |
|
| Minimum Experience: |
5 Years |
| Job Description: |
JOB PURPOSE
Responsible for planning and leading the operational activities of Lahore Plant warehouese and satellite warehouses across Pakistan, covering manpower and material resources to ensure the timely availability and delivery of seed through effective management of inventory, regional warehouses and delivery processes. Responsible for coordinating with Sales Manager, Agronomy Manager, Production Manager, SPL and Supply Accountant for the information needed on supply planning and updating of commercial and pre-commercial seeds. Responsible for coordinating with Field Manager, Production Manager and Regional/Global counterpart for the information needed on supply planning and updating of parent seeds. The jobholder will ensure that products are received, stored and released following approved procedures using prescribed forms. Position holder will provide weekly and monthly stock movement, trade schedules, and quality status reports to immediate supervisor. He will ensure safety and quality of goods in the warehouse by implementing established pest management and other related procedures.
SUPERVISORY RESPONSIBILITIES:
Warehouse Incharge 1
Warehouse Associate 3 - 4
How many employees are supervised indirectly (through direct reports)? 4
CONTACTS:
List regular contacts required by this position other than immediate supervisor and co-workers.
CONTACT (Internal/External) REASON
Asia Pacific Supply Chain and Quality System Manager Coordination; Information exchange, supply availability/ planning, trade schedule
Supply Accountant Coordination and information exchange on supply availability/ planning and web reports updating
Sales/ Agronomy personnel Information exchange on pre-commercial and commercial seed availability, requirements, movements & delivery schedules
Field Operations Manager Information exchange on planting schedules, yield estimates, harvest schedules both commercial & parent seed production
Field Operations personnel Information exchange on parent seed and farm inputs availability, requirements, movements & delivery schedules
Quality Assurance personnel Coordination and information exchanges related to quality test requirements & results availability
Plant Operations personnel Coordination and information exchange on packaging requirements and schedule and other related processes
Sourcing personnel Information exchange on sourcing requirements and issues
Finance personnel Coordination & information exchange on invoicing requirement, physical account, inventory/ system audit, inventory adjustment, discard disposal & other related activities
Human Resources Coordination on manpower requirements and issues
Local Government agencies Coordination and Information on permits and certifications
Service Suppliers/ Contractors Service procurement (e.g. fumigation)
Brokers/ Shippers/ Forwarders/ Truckers Coordination and Information exchange on seed deliveries schedules and processes
Authorized Outlets Information exchange on seed deliveries, withdrawals & customer feedbacks
Traders/ Dealers Information exchange on seed deliveries, withdrawals & customer feedbacks
Farmers Customer feedbacks
RESPONSIBILITIES:
Responsibility
1) Ensure sufficient and timely availability of products
Commercial Seeds
On a monthly basis, coordinate with Sales team on its updated positioning target by customers.
On a monthly basis, provide Inventory & Quality Status, and Reserve & Discard List to all concerned for Supply Planning review and further evaluation and decision
Coordinate with Production Manager and/ or Supply Accountant on the information to be entered in the web system database
On a weekly basis, provide Positioning Target vs. Actual Delivery Analysis including supply issues and concerns to all concerned for update & immediate resolution
On a weekly basis, coordinate with Plant Incharge on packaging requirement, schedule, progress and discuss immediately with QA&Plant Supervisor for any issue related to packaging priorities
Ensure efficient and timely operation of product movements to and from company warehouses and/or to and from dealers warehouse.
Ensure that Freight, Trucking and Handling requirements are properly evaluated, provided, coordinated and completed.
Pre-Commercial Seeds
On a monthly basis, coordinate with Agronomy Manager for their updated demo & trial requirements
On a monthly basis, review inventory & quality status including the standing crops to determine issues and concerns and work with Production Manager for immediate resolution
Coordinate with Production Manager and/ or Supply Accountant on the information to be entered in the web system database
On a weekly basis, coordinate with Plant Incharge on conditioning and packaging requirement, schedule, progress and discuss immediately with QA&Plant supervisor in case of any issue
On a weekly basis, review the status of demo & trial repacking and provide update to all concerned
Parent Seeds
On a monthly basis, coordinate with Field Operations Supervisor to get updated information on new crops and enter in the web system database.
Coordinate with AP Supply Planning/ Logistics counterpart on the information entered in the web system database including trade requirements
Ensures that inventory and quality status database is maintained and data encoding is done in a timely and accurate manner.
On a monthly basis, coordinate with Production MAnager on updated Volume Plan and update Inventory Planning Worksheet and provide update on inventory issues and concerns.
Coordinate & finalize with Production Manager, SDI and Field Operations Supervisor on needed products and volume to be sourced out based supply planning including delivery plan/schedule of imports and/or product transfer
Ensure that Freight, Trucking and Handling requirements are properly evaluated, provided, coordinated and completed.
2) Ensure that products are received and issued in accordance to established standards and procedures and ensure that electronic/ manual inventory system is updated and accurate
Ensure that traded / transferred/ withdrawn products are accounted, evaluated and received with proper and complete documentation
Ensure that products are properly segregated, tagged, stored and accounted in the warehouse & cold storage
Ensure that product delivery and/or withdrawal requests are reviewed & transportation requirement are scheduled efficiently with proper & complete documentation
Ensure that inventory system database is maintained and data encoding is done timely and accurately
Ensure that weekly/ monthly stock movement report, inventory & quality status and other related reports including discrepancy, reconciliation and adjustment report, if any are checked, reported and filed.
Ensure all logistics issues are monitored and resolved in proper & timely way
Ensure proper and consistent compliance of procedures and policies of the company & government
3) Ensure safety and quality of products in company and dealers warehouses
Ensure warehouse orderliness, cleanliness and regular pest control to ensure safety of the employees/ workers and quality of the products (Housekeeping)
Ensure that products and warehouse equipment are stored & maintained correctly and safely
Ensure proper and consistent compliance of procedures and policies on product quality sampling and evaluation.
Ensure that companys assets and equipment in the warehouse & dealers warehouse are properly maintained and secured.
Coordinate with Production Manager on any significant warehouse maintenance and repair activities.
Schedule regular visit of dealers' warehouses & stores, evaluate warehousing/storing practices & procedures implementation and recommend necessary changes
Recommend to Production Manager for any warehouse space need
Involve in the review of warehouse contracts, if necessary
4) Ensure implementation of programs on SHE, Ethics and People Treatment.
Ensure that all identified applicable trainings are cascaded and implemented by the location
Ensure compliance on wearing PPEs required in the location
Ensure that implementation tools (e.g. safety first meeting, STOP, etc.) are utilized
Conduct routine inspection and audit in the location to assess implementation of programs
Ensure that approved preventive/ corrective actions based on inspection & audit findings are implemented/ done in timely manner
10%
5) Perform other functions as assigned by Production Manager and/ or Local Management
Perform as Program Leader of one or more SHE & ISO programs as assigned
Assist in updating regional web database for commercial supply planning as requested by Supply Accountant
QUALIFICATIONS:
Education MBA or Graduation with warehousing and supply chain experience
Experience 5-7 years related experience with 2-3 years at a supervisory level
Certifications/Licenses
Physical Demands Physically Fit
Working Conditions Exposure to chemicals/ fumes/ dust
May have occasional travels to visit AO & Field stores/ warehouses
Knowledge, Skills and Abilities Knowledge on warehousing procedures/ policies
Knowledge of inventory system/ record keeping
Computer Proficiency (using office applications and inventory systems and databases)
Ability to analyze information and data
Ability to Plan
Ability to lead and motivate a team
Goodd communication skills both oral and written
Problem Solving Skills
Customer Oriented
Good Interpersonal Relation Skills
Negotiation Skills
Competencies (Business/Technical)
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